Our free-text analysis software can be used to identify duplicate vendors in you organisations vendor master files. Marshan technologies provides a service where you send us your vendor master file and we send you a file indicating possible duplications.
How will it help?
It is possible to manually search through your vendor master data to find duplicates, but this is time consuming. The vendor master cleanup report fast tracks the identification of duplicate vendors.
The report is typically used to remove or disable duplicate vendors in your purchasing system and as a tool to accurately calculate the actual consolidated spend per vendor.
Having duplicates in your vendor master results in inaccurate information, inefficiency and wasted efforts.
Eliminating duplicates in your vendor master will help you to:
The trick is to find the duplicate vendors. This can be a very time consuming process if done manually.
The technology developed for description based spend analysis is well suited to the analysis of any set of complex unstructured data.
We offer consulting and analytical services to help organisations make sense of large, complex messy data sets.
The searchlight spend tree is the perfect place to create and manage catalogue data. As you drill down from high level spend categories the lowest category is the specific item or service purchased. When preparing for a tender. The commodity manager will drill into the detail of that commodity. The commodity manager may build several new groups representing items that were purchased without a material number because a material number does not yet exist. The Commodity manager can convert these groups to item master groups. Then all descriptions in these item master groups are converted to the master group description. These new items can be used in the tender process even before they have been added to the material master.
Searchlight MatchIT is designed to help organisations to quickly clean-up master data. MatchIT is based on similar technology to Searchlight Spend Analysis. It breaks descriptions into key words, assigns weightings to the key words and compares descriptions to each other.
MatchIT is used to
The forecasting module allows commodity and contract managers to create cost breakdown structures from existing indices. These cost breakdown structures can be linked to items or categories in the spend tree. Forecasted prices and values can then be calculated by changing the future values of the base indices.